Educator Guide
PortfoliOH Guide for Educators
This section provides a walkthrough of the entire Porbada platform as viewed through an educator login, and offers instructions on how to utilize its features.
Registering and Logging In
This section will provide instructions on how to register and log into PortfoliOH .
- Welcome to your guide to PortfoliOH for educators. We’re going to start by going to the PortfoliOH login page: In the navigation bar of your browser, enter, “app.probada.com” and press Enter. This will take you to the PortfoliOH login page. You will first select your organization: click on the down arrow in the “Select your Organization” box and scroll down to your organization and select it. In the example, my organization is Lake Erie Perch Walleye Charters.
2. Click on your organization (e.g., “Lake Erie Perch | Walleye Charters”)
3. Now, if you’re a first-time user, you will select, “Register Here”.
4. Then, click the “Full Name” field,
5. And fill in your name and click on “Email” and enter your email address;
6. Then you will create a password
7. And re-enter it.
8. Click the “Educator” bubble.
9. Then click on, “Register.” You will receive an email to confirm your registration, and once you have been confirmed you can refresh and enter PortfoliOH.
10. If you have already registered and are logging back in, enter the login credentials that you previously created and click on “Login.”
Navigating the Dashboard
11. When you first enter PortfoliOH, you will see the dashboard. On the left side of your dashboard, you have a vertical blue column with a navigation bar. At the top you see the “Dashboard.”
12. Below this “Activities”
13. Then Seals and Skills;
14. “Groups”
15. “Partners”
16. Evaluations;”
17. Finally, on the bottom left of your navigation panel you will see a link to provide “Feedback.”
18. On the top right you will see a magnifying glass icon, which will open a search box.
Using Search Box
19. Clicking on the link will open a Search box.
20. To the right of the search icon is a link to see notifications.
Notifications Window
21. Clicking on the icon will open a pop-up box that comes in from the right side of the screen.
22. At the extreme top right of your navigation window, you will see your login name and your user classification. If you click on the letter to the left of your name,
23. A “Logout” link will pop up, and clicking on it will log you out of PortfoliOH.
Creating WBL Activities Dashboard
24. Returning to the “Dashboard”, you have the options to “Create an Activity”; to the right of this you have an information on the number of students in your organization; the number of evaluators in your organization (internal and partner organizations); the number of “WBL Hours” (work-based learning hours) completed in terms of hours and minutes; and the number of students from your organization contributing to those hours. Below the WBL hours, you have the “Community Service Hours” which are also reported in hours and minutes, Next to this is you will find the number of students that are contributing to this.
25. If you click on “WBL Hours,” it’ll bring up a screen that visualizes all the students contributing those hours, along with the evidence that they have submitted, the time invested, and the actions taken. You can search for a specific student, as well as organize the list by “Student,” “Evidence Completed,” or “Total Time” on this page.
26. Clicking on the eye in “Actions,”
Evaluations Dashboard Walkthrough and Navigation (This section provides instructions for navigating the Evaluations Dashboard.)
27. Takes you to the evaluations page, which lists all the students who have submitted evidence for a skill for evaluation. This information can be filtered by searching for a student, “Assignment” name, specific “Skills,” if the evidence is from “WBL,” and if it includes “C.S.” (Community Service). Clicking on the “Status” box,
28. Opens a filter to display the list of evaluations based on whether or not the evaluations have been “Submitted,” but not yet evaluated, or have been “Evaluated”. Selecting “Clear” displays all evaluations, both “Submitted” and “Evaluated.”
29. Click in the search box to find an individual student.
30. Click on “Assignment”,
31. And scroll through and select to narrow the list to the students who have been assigned a specific activity.
32. Click on “Skills”
33. And scroll through and select to narrow the display to a list of students who have submitted evidence of a specific skill.
34. Click “Discipline”
35. And scroll through and select to narrow the display to a list of students who have submitted evidence in a specific discipline.
36. Click the “WBL” box,
37. To narrow the list of students to those who have submitted evidence from WBL activities.
38. Click the “C.S.” box,
39. To narrow the list of students to those who have submitted community service hours.
40. On the bottom right, click on the “Rows per page” arrow,
41. To increase or decrease the number of students displayed on each page.
42. To the right of the rows per page, use the arrow keys to move among the pages to see additional students.
43. To the right of “Status” you can toggle between a list display,
44. And an icon display.
45. Navigating back to the Dashboard using the “Dashboard” link in the navigation bar on the left,
46. You have the same option to click on “Community Service Hours”.
Community Service Hours Dashboard Walkthrough (This section provides instructions for navigating the Community Service Hours Dashboard.)
47. Here you’ll see the students who have reported community service hours.
48. As with the WBL detail, there’s a search bar to look for specific students, and options to sort by “Evidence Completed” and “Total Time.” Clicking on the eye in “Actions,”
49. Brings you to the evaluations page (see steps 27-44 for an explanation on how to navigate this page).
50. Navigating back the Dashboard, below the create activity you have the total number of available seals, the active partnerships between your organization and other organizations, the number of evaluations that are pending, the number of seals that have been completed by students. Below this, individual seals that are active are displayed. Clicking on a specific “Active Seal,”
Dashboard: Seals Walkthrough and Navigation (This section provides a walkthrough and navigation instructions for Seals on the Dashboard.)
51. Displays a list of students working on the specific seal that was selected. This page features a search bar to find individual students, as well as options to sort by students, skills, and progress. The eye under Action is not currently activated.
52. At the bottom of the list you can click on “Rows per page” to change the display for the number of students on each page and to the left, you can move among pages to see more students.
53. Click on the Dashboard icon in the navigation bar on the left to return to the Dashboard.
Navigate Skills on Dashboard
54. On the Dashboard, in the lower right corner, is a display of “Skills”. This shows the number of students who have completed specific skills. You can hover over the bars for completed skills to see the number of students who have completed a particular skill.
55. You can also click on the “In-Progress” to see,
56. A list of skills that students are currently working on and the number of students working on a particular skill. Hover over a skill to display details on that specific skill.
57. Click on “View All Skills”
Dashboard: Skills (This section provides a walkthrough of Skills on the Dashboard.)
58. To display a list of all skills available to students in your organization and the number of students that have completed a specific skill, as well as the number of students working on a particular skill (in progress). Hovering over a bar opens a display with more detail on the skill. Clicking on that skill will,
59. Display that specific skill with a list of students working on or having completed it. This display features a search box to locate an individual student and offer sorting options, including by student, time spent, last submission date, and progress. The eye under “Actions” is currently not activated.
Creating and Managing Activities (This section provides instructions for navigating the Create Activity interface and the specific steps to create an activity.)
60. Navigating back to the Dashboard, you can click on “Create Activity”
61. This takes you to the create activity screen.
62. This screen display a list of activity that can be created for students in your organization.
63. Click on a specific “Activity Type” to begin creating an activity and follow the instructions.
64. Navigating back to the Dashboard, click on the “Activities” link in the navigation bar on the left side of the screen.
Activities Dashboard Navigation (This section provides a description of and a walkthrough of the Activities Dashboard).
65. The “Activities” display provides a list of activities created for your organization. On this page, you can display all activities in the organization or limit the list shown to “Collections” and “My Activities.” You can use the search box to find a specific activity. You can also filter based on “Activity,” “skills,” “career cluster,” “WBL” (work-based learning) and “C.S.” (community service). You can toggle between a display as a list and a display as icons. You can also sort the list by “Activity,” “Skills,” number of “Assignments,” number that have “Participated” (currently deactivated), “Score”, “Career Cluster”, date “Created”, “WBL,” and “Community Service.” Under “Activity” there are three dots aligned vertically. Clicking on the dots,
66. Opens a pop-up menu to “Assign Activity” or “Copy Link”.
67. Click the “Search” field to search for a specific activity by name.
68. Click on “Activity Type”.
69. Use the dropdown menu to scroll through to find a specific activity type.
70. Click on the Activity type to select it (e.g., “Classroom & Virtual Sessions”)
71. Click on “Skills.”
72. Use the dropdown menu to scroll through to find a specific skill.
73. Click on the Skill to select it (e.g., “Creativity/Innovation”)
74. Click on “Career Cluster.”
75. Use the dropdown menu to scroll through to find a specific career cluster.
76. Click on the Career Cluster to select it (e.g., “Business Management & Administration”)
77. Click the “WBL” field.
78. Limit activities to just those that are WBL.
79. Click the “C.S.” field to limit display to activities that include community service.
80. Click here.
81. To toggle display to icon layout, click the lines icon to toggle back to list display.
82. To create an activity that can be assigned to students, click “Create Activity.”
83. Select an activity type, and click on it (e.g., “Simulated Work Experiences”) to go to the creation screen.
84. Click on the up arrow to upload an activity Cover (a picture or graphic file).
85. Click on “Upload Activity Cover” to search your local drive for an image.
86. Click the G to search the web for a cover image.
87. Click on the “Search for Images” field.
88. Type your search terms (e.g., “Simulated Work Experience”) and click “Search.”
89. Hover over the image you like.
90. Click to select (e.g., “Do More”).
91. After selecting the cover image, click on the “Title” field.
92. Type the name of your activity (e.g., “Simulated Work Experience 1.
93. Click the “Activity Type” field if you wish to modify the activity type.
94. Scroll through the dropdown menu to choose an activity type
95. Click on your selection (e.g., “Simulated Work Experience”)
96. Click on, “Activity Duration”.
97. Click on the arrows in hours and minutes to set the duration or type values in the boxes.
98. Click “Set” to save.
99. Click the “Career Cluster” field.
100. Use the dropdown menu to scroll through to find a specific career cluster.
101. Click the “Start Date” field.
102. Click on the calendar icon to open the calendar.
103.Select your start date, use the down arrow to select the year, and the side arrow to move between months.
104.Click the “End Date” field.
105. Click the calendar date icon.
106. Select the end date for your activity.
107. Click on the Overview text field.
108. Type a description of your activity (e.g., “During this activity, you will engage in everyday activities associated with working in Education. You will submit a lesson plan at the end of the experience to demonstrate mastery”)
109. Click on the red bubbles below Select Age Range and slide to select range (“Grade 11 (age 16)”).
110. Click on red bubble and slide (“Grade 7(age 12)”)
111. Click on the Community Service box to indicate if the activity includes community service.
112. Community Service box filled in with a check.
113. Click “Upload” to search your local drive and attach files or documents (you can also attach instructional materials for students to download).
114. Click “Link” to search the web and link web pages (including Google Docs).
115. Click the “Resource URL” field.
116. Paste in your URL and Click “Attach”
117. Click “Next”
118. Click on the method to track and review the activity (e.g., “Periodic Reflections”).
119. Click “Next”
120. Click the “Skills” field to add skill requirements.
121. Use the dropdown menu to scroll up and down to find specific skills (e.g., click “Creativity/Innovation”)
122. Click the “Skills” field to add another skill.
123. Scroll and click on the next skill to be included (e.g., “Global/Intercultural Fluency”).
124. Click the “Skills” field to add another skill.
125. Click the third skill to be added (e.g., “Career Management”). Repeat until all related skills have been added.
126. Click “Next”
127. Click “Submit”
128. To edit an existing activity, click on the pencil icon.
129. Make any changes and click “Next”
130. Change the way to track and review the activity, if necessary, (e.g., click on “Custom Tasks”).
131. Click “Next”
132. Click the “Title” field.
133. Type a title for the custom talks (e.g., “Lesson Plan”), and then click the “Task Duration” field.
134. Use the up and down arrows to set hours and minutes or type in a value in each box.
135. Click “Set” and save the time.
136. Click the “Instructions” field.
137. Type your instructions (e.g., “Upload a lesson plan based on your simulated work experience in education”); then, click the “Skills” field.
138. Use the dropdown menu to search for specific skills to be associated with the evaluation.
139. Click on the specific skill to add it (e.g., Digital Technology).
140. Click on the Skills field again to add additional skills (e.g., “Leadership”).
141. Repeat to add all the necessary skills.
142. Click “Oral and Written Communication” for example
143. Click the type of evidence to be submitted field (e.g., “File”).
144. Click “Save”
145. Click “Next”
146. Click “Submit”
147. On the navigation bar on the left side of the screen click on “Skills”,
Seals Dashboard Navigation (This section guides navigating the Seals Dashboard)
148. This opens a display that shows seals published by and available to your organization. Below this, you can access other seals associated with your organization. It also defines seals (e.g., a collection of skills). This screen features a search bar for finding a specific seal, as well as a toggle switch to view seals or skills located at the top right.
149. Clicking on a specific seal (e.g., “Bexley Automotive”),
150. Opens a screen that displays a description of the seal on the left 1/3 and on the right 2/3 the skills that have to be mastered to obtain the seal are shown. Clicking on a skill (e.g., Reliability),
151. Opens an emergent screen that provides details on the criteria for demonstrating skill mastery (e.g., “Look for”).
152. If you click on the “Skills” on the toggle bar on the top right of the “Seals” display,
Seals Dashboard: Skills (This section provides a walkthrough and guide for navigating the Skills that are displayed on the Seals Dashboard.)
153. It opens a screen that displays the skills offered by your organization.
154. Hovering over a skill will bring up its name, and clicking on the specific skill (e.g., Career Management),
155. Shows an emergent screen that provides details on the particular skill and the criteria to complete it (“Look fors”). Click on the “X” in the upper right corner of the emergent screen to close it and return to the Skills screen.
156. On the navigation bar on the left side of the screen, click on “Groups”
Creating and Managing Groups (This section provides instructions on how to navigate the Groups interface, as well as create and manage groups)
157. This opens a screen that displays the “Groups” you manage. This display offers a search option to search for a specific group. In each box associated with a group, there are three dots in the upper right corner of the box Clicking on those,
158. opens an emergent screen that allows you to “Delete Group” or “Add Students.” Deleting the group will remove your managing access to it. Clicking on “Add Students,”
159. Opens an emergent screen where you can enter a student’s email to invite them to your group or you can copy a join link that includes a numeric code and QR.
160. Return to the principal “Groups” screen, clicking on a specific group,
161. Opens a screen displaying information about the group. This display includes links to “Add Students” and “Assign Activities” in the upper right corner, as well as a toggle to display “Assignments,” “Students,” “Dashboard,” and “Evidence.” The list of “Assignments” can be sorted by the name of the “Activity”, “Reflections,” and date, “Assigned”. Under “Actions”, clicking on the icon,
162. Opens a screen that displays details about a specific activity.
163. With the Group detail display, clicking on “Students” on the display toggle,
164. Opens a screen that displays details about the students that have been added to the group. This screen allows you to add students to the group and assign activities to the group.
165. Clicking the Dashboard toggle shows the number of students assigned to that group, the hours of WBL submitted, the number of students contributing to the WBL hours, the hours of Community Service, and the number of students contributing to Community Service Hours. Below this, on the right of the screen there is a toggle switch to change the display between “Seals” and “Skills.”
Assign an Activity to Students (This section demonstrates how to navigate through and assign an activity to students.)
166. Clicking on “Assign Activity,”
Search for an Activity
167. Opens an emergent screen to add an existing activity or “Create New” activity. This screen includes a search function to look for a specific activity, and filters for “Skills” and “Career Cluster.” The existing activities can be sorted based on the name of the “Activity,” “Skills,” “Assignments”, “Participated” (deactivated), “Score,” “Career Cluster,” “WBL,” and “Community Service.” On the bottom right of the list of activities, click on Rows per page to select the number of activities displayed on each page and use the arrow to the right to scroll through pages to see more activities.
168. Click on “Skills”
169. Scroll through the list to select a specific skill and display all the activities with it.
170. Click on “Career Cluster”
171. Scroll through the list to select a specific “Career Cluster” and display all the activities associated with it.
172. Click on the “X” in the upper right corner to close the emergent screen.
Add an Educator or Other Leader to a Group ( This section provides instructions on navigating and adding an educator or other leader to a group).
173. To add an educator or other leader to a group, click on “+.”
174. Click the “Email address(es) of additional educator(s)” field.
175. Click “Add educator”
176. Type in the email address of the additional educator(s), send, and close.
Add a Student to a Group (This section provides instruction for navigating and adding students to a group).
177. To add a student, click on “Add Students”
178. Click the “Email address” field, enter the student’s email address and click send.
179. On the navigation bar on the left side of the screen, click on, “Partners,”
Partners Dashboard Navigation (This section provides instructions for navigating the Partners Dashboard, inviting, and managing partners).
180. Opens a screen that displays a list of organizations that are collaborating with your organization or have been invited to collaborate. The page includes a search box to look for a specific organization, and options to filter the search by “Status” and by “Type. You can also click on “+Invite Partner” to invite an organization to collaborate. The list of organizations can be sorted by “Requested By”, “To,” “Type,” “Created,” and “Status.” Under “Actions” click on the vertically aligned dots to delete a partner.
181. Click on “Status”
182. Then select “Invited” or “Approved” to filter the list of organizations displayed, or select “Clear” to remove all filters under Status.
183. Click “Invited”
184. Click “Approved”
185. Click “Type” to filter by type of organization whether it’s a business or school, and use “Clear” to remove the filter by type of organization.
186. Select the filter option under “Type.”
187. Click “Business”
188. Click “School”
Invite Partners (This section provides instructions for inviting a partner to collaborate with your organization)
189. To invite new partners, click on the “+Invite Partner” link.
190. This opens an emergent screen to search for new partners. Click on the “Find Organization” box,
191. Type the name of the organization you are looking for and it should appear in the emergent list under the box. When the organization occurs, click on it.
192. Then use the dropdown menu to select the type of organization and enter the names of a contact in the new organization and enter that person’s email. Mark the box to make this individual the Organization Administrator if this is the case. Click on “Select Type of Organization” field.
193. Scroll through the drop-down menu to find the appropriate classification.
194. Click the “Name*” field and add the contact’s name.
195. Add the contact’s email.
196. Select to make this person an Organization Administrator and click on save (The individual listed will receive an email inviting them to be the administrator for their organization).
197. On the navigation bar on the left side of the screen click on “Evaluations.”
198. This opens a screen that displays a list of activities submitted for evaluation by students. This display includes a search field, fields for filtering evaluations by name of “Assignment,” “Skills,” “WBL,” “C.S.”, and “Status”. On the far right, there is an option to toggle between list view and icon view. The displayed list can also be sorted by “Student,” Evidence,” “WBL,” “Community Service,” “Time Spent,” date Submitted”, and “Status.”
199. Click on Status, and chose among “Clear,” “Evaluated,” and Submitted to limit the list of students displayed or display all students.
200. Under Actions, clicking on “Evaluated,”
Student Evaluation Interface (This section provides detailed instructions on how to navigate the Student Evaluation Interface)
201. Opens a screen that displays the evaluation interface for evidence and time submitted by a student and evaluated. The left half of the screen shows the specific evidence uploaded by the student and the right half contains the editable evaluation. Click on the pencil to edit information submitted by a student under Work-Based Learning (including the type of activity), Time, and Community Service. Below these fields are the specific Skills included in the activity. Under each particular skill are look-for categories (AI generates these categories are and the AI does a preliminary evaluation to determine if the student’s evidence satisfies the requirements for each category and displays its assessment) that facilitate evaluation. Check the look-fors that apply and then write or modify the text in feedback. Ensure the box is checked for each skill when once finished. When finished, click update evaluation. The steps are illustrated in the following screenshots. Click on the edit icon (pencil icon) in Work-Based Learning.
202. Click on the “Activity Type” field.
203. Scroll through the drop-down menu to select the appropriate activity.
204. Click on “Done.”
205. Click on the edit icon next to “Time” to modify the time spent on the activity.
206. Click on the arrow keys to increase hours and minutes or click on the number and type in a value.
207. Click “Set” to save your changes.
208. Click on the edit icon for “Comm:” (Community Service)
209. Click on the dropdown menu next to “Comm:”
210. Select “Yes” or “No” and click “Done” when finished.
211. Within each skill box, check “look-fors” that apply, and write or edit feedback.
212. When editing is complete, click on “Update Evaluation.” You can edit as many times as necessary (return to the Student Evaluation Interface to see the process again).