Overview District Org Overview of What You Can Do

Overview of What You Can Do

Education administrators play a crucial role in overseeing, supporting, and scaling work-based learning initiatives across schools and districts. Key responsibilities include:

  • Establishing and maintaining a WBL infrastructure
  • Supporting educators in implementing and sustaining WBL experiences
  • Ensuring alignment with state and district WBL policies
  • Facilitating partnerships with local industry and community organizations

Monitoring student progress and evaluating program effectiveness

Creating an Account

The first Organization Administrator (Org Admin) for each Intermediary or District must be approved by the system administrator.

Once an Org Admin is designated:

  • They can grant Org Admin rights to others within their organization.
  • District Org Admins can set up schools within the platform.

Org Admins from Schools, Districts, or Third-Party Intermediaries are responsible for establishing business entities on the platform.

Users should create an “Educator Account” and then contact the PortfoliOH System Admin to request Org Admin permissions if needed.

Creating & Managing Work-Based Learning (WBL) Activities

Overview of What You Can Do

The Work-Based Learning (WBL) Activity Creator allows administrators, educators, and coordinators to design and manage structured learning experiences for students. Key features include:
 ✔ Customizing activities by selecting from a variety of WBL experiences.
 ✔ Defining industry sectors, skills, and learning outcomes.
 ✔ Setting participation requirements, activity duration, and start/end dates.
 ✔ Aligning experiences with workforce readiness skills such as leadership, teamwork, and digital technology.
 ✔ Tracking student engagement and reflections through periodic submissions.
 ✔ Integrating activities with PortfoliOH for documentation and credentialing.

Types of Work-Based Learning Activities

  • Apprenticeship & Pre-Apprenticeship – Career training aligned with industry standards.
  • Entrepreneurship – Fosters innovation and business development skills.
  • Job Site Placement & Internship – Hands-on, career-focused experiences.
  • Remote or Virtual Placement – Flexible, digital work experiences.
  • School-Based Experience – Applied learning in a school setting.
  • Simulated Work Experience – Structured, scenario-based activities.

Administrators can create and modify activities, to ensure they align with both educational and industry goals.

 

Reviewing & Evaluating Student Evidence

Overview of What You Can Do

As an Organization Administrator, you can review, evaluate, and provide feedback on student-submitted evidence for activities. This process ensures:
 ✔ Students submit meaningful reflections and evidence of their experiences.
 ✔ Evaluations align with career-readiness competencies.
 ✔ AI-assisted feedback suggests skills demonstrated within submissions.
 ✔ Administrators can override AI suggestions to ensure accuracy.
 ✔ Students receive feedback and opportunities to revise their reflections.

Evaluation Process Overview:

  • View all submitted student evidence in the Evaluations section.
  • Filter submissions based on status (Submitted, Evaluated) or search by skill.
  • Use AI assistance to generate feedback and suggest skill alignment.
  • Override AI-generated feedback and manually assess submissions.
  • Provide direct feedback and track student progress.

By integrating AI and human oversight, the evaluation process remains efficient and student-centered.

Monitoring Student Progress & Evaluations

Overview of What You Can Do

The PortfoliOH Dashboard provides an overview of student engagement, credentialing, and work-based learning participation within an organization.

Key Features of the Dashboard:

✔ Track the number of students, evaluators, and active partnerships.
 ✔ Monitor pending evaluations to ensure timely feedback.
 ✔ View total work-based learning hours logged by students.
 ✔ Assess student progress toward industry-recognized seals and credentials.
 ✔ Review submitted evidence for community service and career readiness.
 ✔ Track student skill development, categorizing progress as “In Progress” or “Completed.”

The dashboard provides real-time insights, allowing administrators to monitor participation and identify students who need additional support.

Sending Notifications & Reminders

Overview of What You Can Do

The Notifications & Reminders feature enables administrators to:
 ✔ Automate reminders for students regarding submission deadlines.
 ✔ Send alerts to evaluators and educators about pending evaluations.
 ✔ Notify business partners about student placements and program milestones.
 ✔ Customize communication settings to align with specific organizational needs.

This feature helps ensure timely engagement and accountability within work-based learning programs.

Adding and Managing Partners

Overview of What You Can Do

The Partners section enables administrators to establish and maintain industry relationships to support student learning opportunities.

Key Features:

✔ Invite new partners and establish business connections.
 ✔ Assign Organization Administrators within partner organizations.
 ✔ Monitor partnership status and track collaboration efforts.
 ✔ Remove or update partnerships as needed.

By managing partnerships effectively, administrators can expand student access to career exploration opportunities and foster stronger connections between industry and education.